The National Students Welfare Fund (NSWF) started with a cadre of volunteers, collaborators and contractors with indefinite structure, and then it headed towards planning, organization and specialization.
In its plans, the Fund adopted a program of management development for the purpose of access to administrative and job structures to meet the targeted purposes so that they can reduce labor to the reasonable limit to minimize management costs towards achieving the following objectives: -
To select employees according to the functions of the Fund's departments.
To train the personnel and raise their efficiency.
To endeavor to make the Fund 's staff stable.
To enhance performance through effective management follow up and continuous evaluation.
To develop and activate the relationships of the Fund with the institutions having connection with the work of the Fund at state, federal and external levels to have access to resources to implement its projects.
The Organizational Chart:
NSWF Senior Organs:
1. Federal Councils of Trustees :
The Fund has a Council of Trustees, which is composed of specialists, experienced persons and community leaders. Its objective is to have access to the community through its academic and social keys. The Fund was intended to be an organ for approving policies and legislation. The Fund has similarly formed a Council of Trustees for each state, then departments for the Secretariat General and assisting committees , such as the Resources Committee, the Administrative Committee, Technical and Financial Department, the Consultancy Engineering Committee and the Committee for the educational activities.
At the grassroots level, the Fund has administratively expanded to cover nineteen states that have universities with secretariats consisting of the departments of: complexes, resources, social welfare, accounts, educational activities, services, in addition to the state –level specialized committees. The functions evolved as much as the management development program evolved in a manner that suit the origin and specific objectives of the Fund in the domain of Students welfare.
Martyr Marshal / Zubair Mohamed Saleh , former FVP of the Republic is considered as the first sponsor of the Fund , then followed by the FVP of the Republic Ustaz / Ali Osman Mohamed Taha and finally the Fund is sponsored by the President / Field Marshal Omer Hassan Ahmed Al- Bashir.
Professor / Ibrahim Ahmed Omer the former Minister of Higher Education and Scientific Research is considered as the first Chairman of the Federal Council of Trustees of the Fund . Similarly, Professor / Osman Abdul Ati is considered as the first Secretary - General of the Fund in the period (1991-1994) and the late/ Dr. Zeidan Hassan Zeidan (April-September 1995) , and Dr. Mohamed Abdullah Annaqrabi (Acting Secretary in September-November 1995) and then Dr.Azhari Al Tigani Awad (1995-2000), then Professor / Mohamed Hamid Al Ballah (March 2000-April 2001) , and finally Pro. Mohamed Abdullah Annaqrabi ( April 2001 to date).
The structure of the organizational chart is founded on the basis of the business division, assembled the same in administrative units, with a view to establish a framework of responsibility for each part of the work and determine the degree, type and nature of the authority granted to do the intended businesses. ( )
The Geographical spread of State-level Secretariats:
1995-1 999 Decentralized Management:
For achieving the Fund 's decentralization, all tasks of executive administrative nature, financial authorities and intermediate planning have been transferred to the states so that the mission of the Secretariat is to do general planning, sponsor objectives, evaluate and develop work , which requires that states must carry out their responsibilities towards the Fund 's budget and understood its duties towards the new universities in the framework of the Fund 's decentralization.
The Fund at the national level caries out following functions:-
a. Provision of information about a student, covering social, educational, academic and economic aspects, as well as development of information collection, storage and retrieval systems.
b. General planning and arrangement for the objectives of the Fund so that the Fund shall have annul progress strategy and plans, annual guidelines to plan the work of States in addition to planning for the major Fund 's projects and develop the same in a written format with their phases priorities and cost.
c. The National Fund performs the function of specific training and directs training programs primarily to train supervisors closer to students in the residence and then the various leaders.
d. Investment planning and resources development in accordance with clear-cut plans and controls, in a manner that suits the functions and expenses of the Fund.
e. Building of external relations for the Fund, so that it presents the Sudanese experience and be acquainted with the other experiences.
f. Carrying out tasks of general evaluation for the objectives, plans, programs and projects nationally, state-level as well as providing remedies necessary to their development.
• Designing administrative structure of the Fund and it must have a diagram where departments and units are reduced to the necessary extent.
• The executive administrative structures at state levels must be collected and studied in order to formulate a model state-level n administrative structure to be applied gradually until proven experimentally.
• The national and state-level Fund's structures must take into account the need for employment as far as work needs based on the exact job description for all units of the administrative structure and its functions.
• Reviewing the Fund 's Act 2002-2005, amendment of 2010, reforming and developing it to accommodate the objectives and functions of the Fund besides adding in Articles that make the Fund an educational institution of on-going objectives, as well as other Articles that help it carry out its functions, and define the its body corporate, its national and state-level relationships, and to ensure stable resources for it.
• A permanent headquarters for NSWF and permanent headquarters for its higher branches in the states have been established.
• Strengthening the link between the Secretaries of the Fund in the states and universities as well as emphasis on the integration of the role of the university and the Fund and the need to work together in planning and setting of policies through the realization of the existence of the Fund at the university institutions that draw up their policies and ending of any conflict between the universities and the state-level secretariats of the Fund .
• Controlling the accounting system of the Fund in accordance with the general accounting principles, so that each state appoints an internal auditor to be affiliated to it administratively and technically be affiliated to the internal audit unit of the General Secretariat. The internal audit is done annually in the Center and states by teams sent by the Secretariat General during the second half of the first month of the new fiscal year.
• In the domain of financing the secretariats of the states, address their issues relating to the support and steering through their known state channels, while the Secretariat General supports the large ongoing programs depending on the seriousness and the activity of sub- secretariats implementing these programs.
If we shed light on the administrative systems and structure, the following structures have been established besides the Council of Trustees:-
o The Council of the Secretariat General as the highest administrative body managed a monthly meeting to review performance. It is chaired by the Secretary General.
o Council of departments, which includes all departments in the bi - monthly meeting chaired by the Deputy Secretary-General.
o Deliberative forum for the States secretaries held every two years.
o Work environment in the NSWF headquarters has been rehabilitated and has been prepared by adding a meeting hall.
o Intensive Follow up coverage has been made to the NSWF secretariats and projects.
All this has developed the administrative process and added a vitality and effectiveness, which has been reflected on the stability of the academic and full briefing on the problems and tackling of emergency.
As the Fund is semi-governmental institution, it needs an effective administrative building that attracts the efforts of the community and carries with policies, initiatives and contributions of the state through:
a. Planning and implementation of administrative structures that achieve the overall objectives of the Fund at the lowest cost and maximum degree of administrative efficiency, and with the help of the concerned bodies.
b. Converting the Secretariat of the Fund into a technical supervisory organ concerned with development of policies and general plans as well as follow - up of major projects and evaluating the performance of the Fund.
c. The States Councils of Trustees are established where the activities of the community are represented as official bodies that attract the community resources and develop policies for states and determine the obligations of the state towards the Fund in line with the general trend of the federal governance prevailing in the Country.
d. In the domain of the Fund's labor force, the Fund focuses on raising the efficiency of employees in terms of expertise, efficiency, performance and keeps it stable in sufficiency with the least possible labor force.
e. The Fund endeavors to upgrade supervision of residential complexes and seeks assistance of supervisors of long educational experiences to contribute in orienting and guiding students.
f. Restoring coordination relationships with universities and students unions and their institutions and other relevant bodies and institutions.
From the above, we find that the Fund in its structure, combines more than one school but it is closer to the executive and advisory structures. Such type combines prompt decision-taking and excellent contact based on knowledge and experience ( )
The structure seeks assistance of various committees. These committees vary according to the purpose for which there were established, which are manifested in:
1. Resources Committee.
2. Engineering Consultancy Committee.
3. Sponsorship Committee.
4. Students Activities Committee.
5. Loaning Committee.
6. Planning and Information Committee.
7. Training Committee.
8. Media Committee.
9. Investment Committee.